Italy Wedding Planner Services
our services
Planning a wedding in Italy can be overwhelming, but with our expert guidance as your dedicated Italian wedding planner, you can relax and enjoy the journey.
We’ll turn your vision into reality, guiding you every step of the way.
We don’t just create weddings, we create experiences that you and your loved ones will treasure forever.
Initial Consultation and Onboarding
Our journey begins with a detailed discussion to understand your ideas, preferences, and priorities. This is the perfect opportunity to get started with us and begin planning your dream wedding in Italy.
This dialogue sets the foundation for a personalized wedding planning experience in Italy, ensuring that your celebration reflects your unique vision and style.
Through this collaborative process, we tailor every detail to create an unforgettable event that truly represents your love story.
Exploring Your Ideas
Dive into your dreams and concepts for your wedding day.
Setting Priorities
Identify the elements that matter most to you.
Feasibility Assessment
Evaluate how your vision aligns with potential venues, logistics, and costs.
Location Hunting
Venue Research, Selection, and Planning
With our local expertise as your destination wedding planner in Italy, we guide you through the process of finding and securing your dream venue.
Our comprehensive venue research services ensure that you find the perfect location for your special day.
Whether you’re envisioning a Tuscany castle, a grand villa on Lake Como, or an exclusive seaside location on the Amalfi Coast, we ensure that each venue option aligns with your vision and enhances the magic of your special day.
Initial Venue Research & Suggestions
Following our initial discussions, we’ll provide personalized venue recommendations tailored to your vision and preferences. If you’ve already chosen a venue, we can seamlessly transition into the planning process.
Venue Visits and Walkthroughs
Whether you’re visiting Italy or planning remotely, we offer tailored support to ensure your destination wedding planning is seamless and efficient.
Accompanied Venue Tours
If you’re visiting, we’ll accompany you to explore potential venues, offering insights and assistance during site inspections to help you find the perfect setting.
Remote Venue Selection
For clients unable to visit Italy, we provide expert advice and can conduct video walk-throughs of venues, ensuring you feel confident in your choice even from a distance.
Refined Experiences
Food, Wine, & Design
Italy’s reputation for culinary excellence is unparalleled, making it the perfect backdrop for a wedding that delights the senses.
We help create a memorable culinary experience and cohesive aesthetic for your wedding, ensuring that every detail reflects the richness and diversity of Italian cuisine and design.
This is all part of our refined experiences services, which are designed to craft an unforgettable experience that celebrates the artistry of Italian food and wine.
From the initial tastings to the final presentation, our focus is on crafting an experience that not only satisfies but also celebrates the artistry of Italian food and wine.
- Culinary Experiences: Accompany you to tastings for menu selection, allowing you to experience firsthand the flavors and creativity of Italian chefs.
- Creative Design Sessions: Work with you to create a cohesive aesthetic for your wedding, ensuring that every detail reflects the richness and diversity of Italian design.
- Catering Management: Manage the logistics of catering for your wedding, ensuring that every detail is taken care of and that your guests are treated to an unforgettable culinary experience.
Budget Management & Planning
Effective budget management is crucial for a stress-free wedding planning experience, especially in a destination as enchanting as Italy.
We work closely with you to ensure that every financial aspect aligns with your vision, providing transparency and peace of mind.
Through careful planning and expert advice, we help you allocate resources efficiently, allowing you to focus on enjoying the journey to your big day.
Our budget management services are designed to provide you with peace of mind and financial balance.
Creating a Budget
Together, we develop comprehensive financial plans tailored to your unique needs and preferences.
This involves understanding your priorities and determining where to invest for maximum impact, ensuring that your wedding reflects your vision without unexpected surprises.
Tracking Finances
We monitor expenses diligently, keeping you informed at every step.
Our proactive approach helps maintain financial balance, allowing you to make informed decisions confidently and enjoy the planning process with ease.
Going Places
Guest Accommodation & Transportation
Ensuring a seamless experience for your guests is a vital part of wedding planning, especially when hosting your celebration in the beautiful landscapes of Italy.
We take pride in managing all aspects of guest accommodations and transportation, ensuring that everyone feels welcomed and comfortable from start to finish.
Our goal is to create a stress-free environment where your guests can relax and fully enjoy the festivities.
Accommodation Management
We coordinate and manage your guest accommodations for the duration of the events, ensuring a comfortable and convenient experience.
We suggest properties that are close to the main venue and easily accessible. You can guide us on the type and cost of the recommended lodgings so that they align with your guests’ expectations.
Transportation Arrangements
Planning efficient travel logistics is key to enhancing guest comfort and convenience.
From arranging airport transfers to coordinating venue transportation, we ensure smooth transitions throughout the event.
Our attention to detail guarantees that your guests arrive on time and in style, allowing them to focus on celebrating with you.
Team Selection
Vendor Selection & Coordination
Selecting the right vendors is crucial to bringing your wedding vision to life, especially in a country known for its rich traditions and distinctive style.
Our expertise in the Italian wedding market ensures that we connect you with vendors who embody Italian elegance while fitting seamlessly within your budget.
From florists to musicians, we carefully curate a team that enhances every aspect of your celebration.
Vendor Research & Recommendations
We source top vendors whose offerings align with your style and vision.
Our extensive network and local knowledge allow us to present you with a selection of trusted professionals who are renowned for their quality and creativity.
This is all part of our vendor management services, where we carefully curate a team of industry professionals to bring your wedding vision to life.
Contract Review & Negotiation
Securing favorable terms with trusted suppliers is key to a successful partnership.
We meticulously review contracts, negotiate terms on your behalf, and ensure that all services are clearly outlined, providing you with peace of mind.
Ongoing Communication
We maintain open lines of communication to ensure smooth coordination with all vendors.
Our proactive approach means we handle any questions or adjustments promptly, allowing you to focus on enjoying the planning process and your special day.
Day-of Coordination
The day of your wedding is the culmination of all your planning and dreams, and ensuring its flawless execution is our top priority.
With detailed timelines and meticulous coordination, we manage every aspect of your celebration, allowing you to focus on enjoying each moment. This is all part of our day-of coordination services, where we ensure that every detail is taken care of, so you can relax and enjoy your special day.
Our experienced team is dedicated to making sure your wedding unfolds seamlessly, creating an unforgettable experience for you and your guests.
Supervising Setup
We oversee all preparations to ensure every detail is perfect.
From decor placement to seating arrangements, our attention to detail guarantees that your vision comes to life exactly as you imagined it.
Managing Vendors
Coordinating vendor activities for seamless service delivery is essential to the smooth progression of your day.
We liaise with each vendor to ensure they are aligned with the schedule and expectations, facilitating a harmonious flow of events.
Solving Problems
Addressing any unexpected issues swiftly is a key part of our role.
Our proactive problem-solving approach means we handle challenges efficiently, so you can remain relaxed and focused on celebrating.
Providing Team Support
Engaging our expert team for comprehensive onsite assistance ensures that every need is met.
From guiding guests to coordinating last-minute adjustments, our presence allows you to enjoy your special day with confidence and ease.
Conclusion
Post-Wedding Wrap-Up
Coordinating Vendor Departures
As your unforgettable celebration draws to a close, smoothly concluding your event is essential to maintaining its magic.
We take care of finalizing all details and coordinating vendor departures, ensuring that everything is wrapped up seamlessly.
Our goal is to provide you with a stress-free conclusion, leaving you with cherished memories of a perfect day.
Coordinating Vendor Departures
We manage the orderly exit of all vendors, ensuring that each team follows the agreed schedule and protocols.
By overseeing this process, we minimize disruptions and ensure that the venue is returned to its original condition, respecting all contractual obligations.
Final Wrap-Up
Finalizing every detail is crucial to concluding your event on a high note.
We review and confirm that all tasks are completed, from collecting personal items to addressing any last-minute adjustments.
FAQs about Our Italy Wedding Planning Services
At The Extraordinaire, we specialize in creating unforgettable weddings in Italy. Check out our FAQs below for answers to some of the most common questions about our Italy wedding planning services.
How do you handle last-minute changes or unexpected issues on the wedding day?
At The Extraordinaire, we’re experienced in handling last-minute changes or unexpected issues that may arise on the wedding day. We have a comprehensive emergency plan in place, which includes a list of backup vendors and contingency plans for unexpected weather conditions or other unforeseen circumstances.
Our goal is to ensure that your wedding day is nothing short of perfect, and we’ll do everything in our power to make that happen. We’ll work closely with you to address any last-minute changes or issues that may arise, and we’ll keep you informed every step of the way.
Can you accommodate special requests or cultural traditions?
At The Extraordinaire, we’re passionate about creating weddings that reflect our couples’ unique cultural heritage and personal style. We’ve worked with couples from all over the world, and we’re happy to accommodate special requests or cultural traditions that are important to you.
From Indian and Jewish weddings to Catholic and Protestant ceremonies, we’re experienced in creating weddings that honor our couples’ cultural and spiritual backgrounds. We’ll work closely with you to understand your vision and preferences, and we’ll do everything in our power to bring that vision to life.
What's the difference between a destination wedding planner and a local wedding planner?
As a destination wedding planner in Italy, we specialize in planning weddings for couples who are traveling from abroad. We have extensive knowledge of the local market, including the best venues, vendors, and services. We also have a deep understanding of the cultural and logistical nuances that come with planning a destination wedding.
Our goal is to create a seamless and stress-free experience, from the initial consultation to the post-wedding wrap-up. We’ll handle all the logistics, from venue selection and vendor management to timeline creation and budgeting, so you can focus on enjoying the journey to your special day.
How do you handle budgeting and financial planning for our wedding?
At The Extraordinaire, we understand that budgeting and financial planning are critical components of the wedding planning process. We’ll work closely with you to create a comprehensive budget that reflects your priorities and preferences.
We’ll also provide you with regular updates and financial reports, so you can stay on top of your expenses and make informed decisions about your wedding.
Our goal is to help you allocate your resources efficiently and clearly, so you can understand where you are spending your money and what you’ll get in return.
Can you help us find vendors and venues in Italy?
Absolutely! As a local wedding planner in Italy, we have an extensive network of trusted vendors and venues that we’ve worked with for years. We can recommend the best options for your wedding, from caterers and florists to photographers and musicians.
We’ll also handle all the logistics, from scheduling appointments to negotiating contracts, so you can focus on the fun parts of planning your wedding. Our goal is to create a seamless and stress-free experience, and we’re always happy to go the extra mile to ensure that your wedding day is nothing short of perfect.
How far in advance should we book our wedding planner?
We recommend booking your wedding planner at least 12-18 months in advance, especially if you’re planning a destination wedding in Italy. This allows us to secure the best venues, vendors, and services for your special day.
However, we’ve worked with couples who have booked us with as little as 6 months’ notice, and we’re always happy to accommodate last-minute requests whenever possible. The key is to give us enough time to understand your vision and preferences, so we can create a truly unforgettable experience.
What's the typical process for working with a wedding planner in Italy?
At The Extraordinaire, we understand that every couple’s vision is unique, and we’re dedicated to bringing that vision to life. Our process typically begins with an initial consultation, where we discuss your ideas, preferences, and priorities.
From there, we work closely with you to create a personalized wedding plan that reflects your style and budget. We’ll guide you through every step of the way, from venue selection and vendor management to timeline creation and budgeting.
Our goal is to make the planning process as seamless and stress-free as possible, so you can focus on enjoying the journey to your special day.
Make your dream Italian wedding a reality
At The Extraordinaire, we offer comprehensive wedding planning services in Italy for a stress-free, unforgettable experience.
As your trusted Italian wedding planner, we guide you from the initial video conference to post wedding wrap-up.
Contact us today to schedule a consultation, and let us bring your vision to life in the enchanting landscapes of Italy!
Our Clients Say It Best
Discover heartfelt words from delighted couples and see why The Extraordianire makes every wedding unforgettable.
- When we started to plan our wedding, we sat down and thought about what was important to us. We wanted to have beautiful pictures, so the first thing we did was look for a photographer we liked. We immediately fell in ........
Be GWhen we started to plan our wedding, we sat down and thought about what was important to us.
We wanted to have beautiful pictures, so the first thing we did was look for a photographer we liked. We immediately fell in love with Jules’s work and decided to book him. The second clear priority was to avoid the stress and insanity with planning that we had observed with many friends—so I was really happy when I discovered that Jules’s wife is a wedding planner.
I cannot express how blessed we were that Sabrina could work with us for our wedding. I work with lots of people in my professional life, but her service was outstanding, and I’m not sure I’ve experienced anything like it yet. She made everything effortless for us—EVERYTHING.
She provided us with a comprehensive list of services we might like, found the perfect provider for each, arranged all appointments for us in a very efficient and enjoyable way, was extremely easy to communicate with, and reminded us of everything we had forgotten.
On the wedding day itself, we were completely at ease and able to enjoy ourselves and our guests as she took care of everything in the most discreet and enjoyable way. All the services she recommended were marvelous—the food was delicious and perfectly executed, the flowers were stunning, and she was a great support to rely on.
If you’re planning a destination wedding in her area, I can’t give you better advice than this: book her (and her husband too).
- Using Sabrina as our wedding planner was the best decision my husband and I could have possibly made!! We are based in San Francisco but were bringing together family and friends from the UK and the US. We decided upon ........Francesca MacFarlane
Using Sabrina as our wedding planner was the best decision my husband and I could have possibly made!!
We are based in San Francisco but were bringing together family and friends from the UK and the US. We decided upon a three-day wedding in Italy and knew we would need help to organize it from afar. Sabrina blew all of our expectations out of the water as TRULY the best wedding planner!
Organizing an event at a distance can be daunting, unsettling, and can make even the most relaxed couple nervous about how the wedding will turn out. Through each step, Sabrina was extremely attentive and responsive. She is so easy to get along with, kind and funny, as well as making incredibly thoughtful suggestions without being pushy. She was always happy to set up calls and kept my husband and I on track to make sure we weren’t missing any element of organizing the three-day event. She connected us with her network, and we had the chance to visit the wedding site and have a tasting with our caterers a year before our wedding.
When our wedding weekend came around, my husband and I were floored by how incredible each event was. Our wedding was incredibly beautiful, seamless, and full of love – a truly amazing experience shared by us and our wedding guests.
We also used Sabrina’s husband, Jules, as our photographer, and he captured all the beauty and joy of our wedding day perfectly. We are so happy with the quality of his photos and can’t wait to share them with our friends and family.
My husband and I were both very relaxed through our whole wedding weekend, and able to just soak in each moment and enjoy it all!! I know Sabrina was behind the scenes making sure everything went to plan, and we were completely saved from any of that stress.
We are so incredibly thankful to Sabrina, her team, and everyone who made our wedding so perfect.
- We had an exceptional experience with Sabrina. Her attention to detail, professionalism, and dedication made our wedding weekend truly unforgettable. Our guests are still speaking fondly about the wedding, many months ........Shriya Akella
We had an exceptional experience with Sabrina. Her attention to detail, professionalism, and dedication made our wedding weekend truly unforgettable. Our guests are still speaking fondly about the wedding, many months later.
We also really appreciated her exceptional problem solving skills. No matter the issue or challenge that came up, there was never a ‘no’ or ‘this can’t be done’, only solutions.
Planning a destination wedding is not easy so we would recommended Sabrina for anyone seeking an stress-free and beautifully orchestrated wedding! Thank you again Sabrina! I’m also delighted we gained a friendship beyond the wedding experience.
- Sabrina is just simply the best! She has an encyclopedic knowledge of suppliers—from florists to car hire—and uses her experience and intuitive understanding of the couple to find the perfect companies, saving so ........NEC Administrator
Sabrina is just simply the best!
She has an encyclopedic knowledge of suppliers—from florists to car hire—and uses her experience and intuitive understanding of the couple to find the perfect companies, saving so much time and expense.
She is great fun to work with and knows just when to take control and when to leave a couple to their discussions, before skillfully steering everyone to a decision!
Her work ethic is amazing—on the day she is there from early to late, and she is a real perfectionist, letting no detail escape her. Her organization is seamless, and she is discreet but always present, ensuring everything runs smoothly. We trusted her implicitly, knowing she had everything under control, allowing us to just enjoy our weekend partying with our friends without worrying at all about the practicalities.
She thinks of the small things that add the finishing touches. She even went out and bought lemons herself at the last minute to create a colorful and impactful centerpiece for each table at the pizza party the day after the wedding. Visually, it made such an impact for so little cost and just shows her utter dedication to making everything as special and perfect as she can.
Shame we can’t do it all over again!
- Working with Sabrina was an absolute pleasure; she planned a wedding that far surpassed our wildest dreams. I was worried that planning a wedding overseas would be extremely stressful, but Sabrina handled every ........Paige Fairman
- Sabrina was amazing, from the very first time we spoke on the phone. She helped us plan an incredible wedding in Siena while we remained home in NYC. We had several calls, constant email exchanges, and one pre-wedding ........Stephen & JR Fascianella
Sabrina was amazing, from the very first time we spoke on the phone.
She helped us plan an incredible wedding in Siena while we remained home in NYC. We had several calls, constant email exchanges, and one pre-wedding visit to Italy. We entrusted Sabrina to take our vision and turn it into a magical three-day experience for us and our guests. She told us “not to worry,” and she was so right.
Our family and friends are still talking about the wedding three years later! She even surprised us with some small details that we hadn’t thought of on our own.
I would recommend Sabrina for any event planning, and I hope to use her again soon for my own needs.