Exclusive Wedding Planner in Italy

The Extraordinaire offers exclusive wedding planning in Italy to a limited number of clients each year. Our goal is to make the process of planning a wedding from overseas as easy as possible. Full-service wedding planning in Italy includes:
Venue Recommendations and Research
The first step in the wedding planning process is to identify your budget and then research a suitable venue or venues in Italy for your event and its requirements.

We will help you discover the most beautiful locations for luxury weddings in Italy. If you’re envisioning a romantic ceremony in the rolling hills of Tuscany our Tuscany wedding planner can guide you in creating an unforgettable experience.Â
Having sent this information via our wedding form, we make venue recommendations to you. Together, we will discuss the advantages and disadvantages of each location. At this stage, it is also necessary to define the scope of the events. Do you want a one-day wedding, or are you hoping like many, to have a multi-day celebration!
It is popular in Italy for weddings to have a welcome party or rehearsal dinner the first day, the next day the main wedding celebration, and then a farewell brunch, BBQ or pool party the last day. If you choose a weekend wedding, this translates into a Friday, Saturday, Sunday. Bear in mind that many venues only accept a minimum stay of 3 nights and lots work on a weekly rental period from Saturday to Saturday. Hence, in Italy it is quite common to have mid-week weddings.


Weddings need accurate well managed budgets
If you like spreadsheets, you will love this part of the process. You will receive detailed spreadsheets for specific venues in Italy. These are very accurate and give you cost predictions based on the number of guests at that chosen venue.
Together we run the budget and crunch the numbers to see how the venue’s cost affects your overall expenditure. Is your favourite location going to be within budget or not? Are you paying for guests accommodation in full, in part, or are your guests paying for their sleeping arrangements?
The budget includes costs for all the necessary service providers. These are all the people working at your event, like the caterer, florist, lighting, photographer, DJ, wedding planner and so on. In the cost breakdown, there are mandatory items, optional extras and contingency items. Contingency items cover things like PLAN B options for poor weather, and so on.

Help in budget determination and breakdown as needed
Weddings in Italy are not easy to budget for if you are not clear on what things cost. Our assistance will help you define a budget and give you clarity of what costs to expect for a wedding in Italy. You will receive a budget breakdown that is a minimum cost prediction.
The costs we give you are already the best prices for recommended providers that offer a quality service at a highly competitive market price. We like to work this way as we find it counterproductive to start with the best and most expensive and then produce multiple quotations and budget variations to lower your overall expenditure.
With years of knowledge and experience planning exclusive weddings in Italy, we know the best solutions, so your planner will propose them to you from the start.

Discussion of theme, color, style and wedding design
With a well defined and allocated budget, it is now time to start working on the design of your event! You can work with us to create the look and feel of your wedding in Italy. Working with mood boards/renderings and other visual references helps to develop and visualise the final idea.
We are passionate about creating original weddings that reflect your personalities, tastes and style. We encourage you to be unique and not just copy someone else’s ideas.
Design elements at a wedding in Italy include but are not limited to the stationery, wedding dress, bridesmaids dresses, menswear, accessories, floral design and décor, lighting, furnishings, chairs, tables, plates, cutlery, crystal ware, linens and more.
So there are many possibilities to create something original! Italy is one of the world’s leading countries for design and the wedding industry offers you a vast range of items. We assist you in finding and selecting the best things for your theme and style of event.


Accompanied site inspections in Italy
Many clients like to visit Italy before their wedding to either select a venue or visit the one they have already booked. During your visit, you will be accompanied by your wedding planner so you can discuss and plan together.
You can also visit the caterer and enjoy a food and wine tasting to choose your wedding menu. You will also be able to select all the items to create the perfect mise en place.
If you cannot visit, then all of the above can be accomplished using photos, video calls, and more. We can create mock-ups and send them to you for approval.
In the case that you do not make a “wedding planning trip to Italy,” you will likely arrive a good few days before your wedding. We can arrange the food tasting and visits to service providers like the caterer, rental company and florist to take place then.


Vendor Management - Assembling A Team Of Top Wedding Professionals
A wedding in Italy requires a team of service providers including:
- Caterer
- Rentals
- Florist / Event Designer
- Lighting / Electricians
- Music and Entertainment (Bands, DJ, Ceremony Music or Audio Systems etc.)
- Photographer / Videographer
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Every service provider will honor their responsibilities with a contract, giving you complete peace of mind. Your wedding planners will manage all of these individuals and companies on your behalf.
By managing all the service providers for you, we guarantee they are working together as a team. In doing so, we will produce an extraordinary event for you in a professional manner whilst working behind the scenes.
Managing service providers includes all the discussions to convey the ideas and help them understand the project. It involves assisting with and managing bookings, reviewing contracts and handling payments.


Assistance in Arranging your chosen marriage ceremony
A wedding requires a ceremony! Having discussed the options, we then assist you in completing the paperwork and making the necessary appointments and bookings.
This could be for a church wedding, civil ceremony, or a blessing ceremony. We can also assist with Indian weddings in Italy and Jewish weddings in Italy.

Development of a detailed wedding timeline / schedule
To have an event that flows, does not feel rushed or put you under pressure, it is necessary to create a schedule of events.
Creating a detailed schedule for the vendors and outlining the day’s timings with you is critical to your wedding’s success.


On-site coordination & supervision during your events
Once all the wedding planning is done we can all sit back and relax and wait for your wedding date to come around.
In the weeks before the wedding, all service providers receive reminders, reconfirmations and final preparations start.
On the day of your wedding and at any other events, your wedding planner will become on-site wedding coordinator. Either alone or with assistants (depending on the event’s size and complexity), they will oversee and manage all aspects on the day.

Choosing the right wedding planners
Reading the above will give you a good idea of our approach to destination weddings and planning as well as our work ethic.
- We want you to feel informed and empowered during the planning of your wedding.
- It is your event and your money, but we want to help you get the best wedding you can.
- We listen to your thoughts and requests and give you our feedback based upon our years of experience at weddings.
- Our local expert advice will clarify your ideas and also provide you with plenty of new ones.
- Tell us the vision of your wedding in Italy is and we’ll help you realise and enhance it through discussion and collaboration.
Now you understand much better what a wedding planner in Italy does. Feel free to get inspired by some real weddings.
If you are ready to get started planning your own wedding in Italy then fill in this form, and we can start working together.

Exclusive Wedding Planner in Italy
As you can see, getting married in Italy is easy if you hire a top Italian wedding planner to take care of all the details.
With wedding planners based in Lake Como, the Amalfi Coast, Venice, and Tuscany, we cover the most popular areas of Italy! If you want to create a memorable wedding experience with a leading Italian wedding planner, go ahead and get in touch.
For those seeking a personalized touch, our English wedding planner in Tuscany is ready to assist you with every detail.

FAQ's: Answers to your questions about weddings in Italy and wedding planning.
Planning a wedding in Tuscany? Discover answers to the most common questions about venues, traditions, and logistics.
Let us guide you through every step of creating your dream Tuscan wedding.
Who traditionally pays for the wedding in Italy?
Traditionally, the bride’s family pays, but modern couples often share costs. Discussing expectations early ensures a smooth planning process and financial clarity.
How much does a luxury wedding cost in Italy?
The cost of a luxury wedding in Italy depends on exclusivity ,location, venue, and guest count. A simple but effective calculation is from €1500-3000 euro per person. This investment ensures a high-end experience with bespoke services and stunning settings.
How much does a 50-person wedding cost in Italy?
The cost of a 50-person wedding in Italy varies based on location, venue, and services. Typically, you can expect to spend between €20,000 to €35,000 for a basic to mid-range wedding, while a luxury experience may range from €75,000 to €150,000, ensuring a bespoke and memorable celebration.
What exclusive services do you offer?
We offer personalized planning, access to exclusive venues, and coordination of luxury services including all accommodation and transportation management. This ensures a unique and memorable wedding experience tailored to your preferences.
Can you ensure privacy for high-profile clients?
Yes, we prioritize discretion and work with trusted vendors to ensure privacy. This guarantees a secure and exclusive environment for high-profile clients and their guests. Additionally, we utilize Non-Disclosure Agreements (NDAs) to further protect the privacy and confidentiality of our clients, ensuring that all aspects of the wedding remain private and secure.
What luxury transportation options are available for weddings in Italy?
Options include private helicopters, luxury yachts, and vintage cars. These choices provide a unique and exclusive experience, enhancing the luxury of your wedding day.
How do you ensure privacy and exclusivity in guest accommodations?
We work with high-end hotels and private estates offering exclusive use and personalized services. This ensures privacy and luxury for you and your guests. Additionally, we can provide event security to further enhance the safety and exclusivity of your accommodations, ensuring a seamless and secure experience for all attendees.
Can you arrange private tours and experiences for guests?
Yes, we organize bespoke tours and experiences tailored to guests’ interests. These activities provide a unique and enjoyable experience, showcasing the beauty and culture of Italy.
How far in advance should we start planning our exclusive wedding in Italy?
We recommend starting the planning process 12-18 months in advance for exclusive weddings in Italy. This timeline allows us to secure the most sought-after venues, top-tier vendors, and create a truly bespoke experience tailored to your vision.
Can you help with legal requirements for getting married in Italy?
Absolutely. We guide you through all legal requirements, including necessary documents and procedures. Our team liaises with local authorities to ensure a smooth process, allowing you to focus on enjoying your special day without bureaucratic worries.
What sets your exclusive wedding planning services apart from others?
Our extensive network of elite vendors, access to exclusive venues, and personalized approach set us apart. We offer unparalleled attention to detail, creative solutions, and a commitment to exceeding expectations, ensuring a truly one-of-a-kind extraordinary wedding experience.
Our Clients Say It Best
Discover heartfelt words from delighted couples and see why The Extraordianire makes every wedding unforgettable.
- We had an exceptional experience with Sabrina. Her attention to detail, professionalism, and dedication made our wedding weekend truly unforgettable. Our guests are still speaking fondly about the wedding, many months ........Shriya Akella
We had an exceptional experience with Sabrina. Her attention to detail, professionalism, and dedication made our wedding weekend truly unforgettable. Our guests are still speaking fondly about the wedding, many months later.
We also really appreciated her exceptional problem solving skills. No matter the issue or challenge that came up, there was never a ‘no’ or ‘this can’t be done’, only solutions.
Planning a destination wedding is not easy so we would recommended Sabrina for anyone seeking an stress-free and beautifully orchestrated wedding! Thank you again Sabrina! I’m also delighted we gained a friendship beyond the wedding experience.
- Sabrina is just simply the best! She has an encyclopedic knowledge of suppliers—from florists to car hire—and uses her experience and intuitive understanding of the couple to find the perfect companies, saving so ........NEC Administrator
Sabrina is just simply the best!
She has an encyclopedic knowledge of suppliers—from florists to car hire—and uses her experience and intuitive understanding of the couple to find the perfect companies, saving so much time and expense.
She is great fun to work with and knows just when to take control and when to leave a couple to their discussions, before skillfully steering everyone to a decision!
Her work ethic is amazing—on the day she is there from early to late, and she is a real perfectionist, letting no detail escape her. Her organization is seamless, and she is discreet but always present, ensuring everything runs smoothly. We trusted her implicitly, knowing she had everything under control, allowing us to just enjoy our weekend partying with our friends without worrying at all about the practicalities.
She thinks of the small things that add the finishing touches. She even went out and bought lemons herself at the last minute to create a colorful and impactful centerpiece for each table at the pizza party the day after the wedding. Visually, it made such an impact for so little cost and just shows her utter dedication to making everything as special and perfect as she can.
Shame we can’t do it all over again!
- Working with Sabrina was an absolute pleasure; she planned a wedding that far surpassed our wildest dreams. I was worried that planning a wedding overseas would be extremely stressful, but Sabrina handled every ........Paige Fairman
- Sabrina organized our entire dream wedding. From the venue, to the caterer, to the florist, to the church, and even finding a German-speaking priest in Italy to perform our wedding in Tuscany. Everything turned out to ........Alexis Segovia
Sabrina organized our entire dream wedding.
From the venue, to the caterer, to the florist, to the church, and even finding a German-speaking priest in Italy to perform our wedding in Tuscany.
Everything turned out to be perfect, and I can highly recommend Sabrina and her team’s services.
- Simply, Sabrina is brilliant. We found her by chance through her husband Jules (who was our photographer), and we couldn’t have been happier. We’re from London and were planning an Indian wedding in Italy with 150 ........Ria Pattni
Simply, Sabrina is brilliant.
We found her by chance through her husband Jules (who was our photographer), and we couldn’t have been happier. We’re from London and were planning an Indian wedding in Italy with 150 people—not an easy task! From driving us around Tuscany to finding only the best wedding venues, to sitting through our tastings (and finding us the best Indian caterer in Tuscany!), to choosing a florist that created a mandap and centerpieces that left our guests in awe—Sabrina simply didn’t miss a trick, and only the best was good enough for her.
At the wedding, she made sure our guests had everything they wanted and found us an incredible DJ who played both Indian and English songs. As a result, everyone at the wedding could not stop telling us how much fun they had.
A special shoutout to Jules—our wedding photos are magical and capture every special moment so naturally.
I could go on and on, but simply put—our food was the best, our party was incredible, our flowers were mesmerizing, the venue was perfection, and our photographer and videographer were brilliant.
Sabrina is truly the best.
- How lucky I was when I found her!!!!!! I can NOT thank her enough. Sabrina was everything in my wedding. You can tell she loves what she does from the first day you get in contact with her, and you notice it in all of ........Daniel Medina
How lucky I was when I found her!!!!!! I can NOT thank her enough.
Sabrina was everything in my wedding. You can tell she loves what she does from the first day you get in contact with her, and you notice it in all of the recommendations she gives you. She strives for her brides’ dream weddings.
Since day one, I felt the connection I needed with her as my wedding planner, even though we were working together from very far away. I live in Miami, and my dream wedding was an Italian wedding. It took me hours and hours of searching, but it was all worth it when I saw her website and got in contact with such a dedicated wedding planner.
Trust me when I say that she will never disappoint you… NEVER. She has so much experience and knowledge that she will find you the best vendors to work with, and you will end up loving their work too.
Sabrina, you’re simply the best wedding planner!!!
Love,
Clarisel & Daniel.