Luxury Wedding Planning Process Italy
Planning a multi-day celebration in Italy is an ambitious, beautiful vision.
It is also a complex production with dozens of moving parts.
Our role is to master that complexity for you.
The Extraordinaire offers a signature luxury wedding planning process in Italy designed to give you two things: absolute certainty that your vision will be executed flawlessly, and the freedom to be fully present for every moment.
This is not a checklist. It is a partnership.
I was worried that planning a wedding overseas would be extremely stressful, but Sabrina handled every little detail and was extremely responsive.
Our Signature Planning Process
We believe the best process feels less like a series of transactions and more like a creative collaboration. We have refined our approach over two decades, structuring it into three distinct phases that turn ambitious ideas into a seamless reality. This is how we build your bespoke wedding planning process, step-by-step.
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Phase 1: The Foundation – Vision & Venues
Everything begins with a conversation. We get to know you, your story, and the atmosphere you want to create for your guests. This is the bedrock of the entire event.
From there, we build the financial framework. Our approach to budget management is one of complete transparency, giving you a clear, honest view of your investment from day one.
We then begin the search for the perfect setting, presenting you with a curated portfolio of properties that align with your vision.
You can explore some of these beautiful celebrations in our portfolio of weddings.
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Phase 2: The Curation – Design & Vendors
With the venue secured, we begin the work of creative curation.
We see through a designer’s eye, building a cohesive aesthetic that informs every choice. This is where we go beyond simple logistics and into the art of atmosphere.
We consider the flow of the spaces, the texture of the stationery, and the quality of the light.
This is also when we assemble your creative team. We do not work with just any supplier.
We have spent years building a private network of Italy’s finest artisans, chefs, florists, and musicians.
Each is selected not only for their exceptional talent but for their professionalism and collaborative spirit.
You get access to the best, without the risk.
Sabrina’s Tip: For a recent wedding at a historic Tuscan castle, we knew the best lighting designer to accentuate the centuries-old frescoes for the dinner, creating a timeless photographic moment that our clients treasured.
— Sabrina Carbone
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Phase 3: The Production – Logistics & Execution
This is where our expertise in flawless logistics comes to the forefront.
We build a minute-by-minute Production Schedule, a master blueprint that orchestrates every vendor, cue, and transition for the entire wedding weekend.
We manage all guest logistics, from airport transfers and accommodation bookings to private concierge services, ensuring everyone feels personally welcomed and cared for.
We handle the complexities of contracts and navigate the legalities of getting married in Italy.
This is the work behind the scenes that creates the effortless feeling you and your guests will remember.
It is what allows you to host with grace and confidence.
A True Partnership
Because we are a boutique agency, we can offer a level of personal dedication that larger firms cannot. You receive our complete focus.
When you choose The Extraordinaire, you are securing a dedicated partner in our founder, Sabrina Carbone, and her team.
We are your advocates, your creative sounding board, and the expert force ensuring every detail is perfect.
Her attention to detail, professionalism, and dedication made our wedding weekend truly unforgettable.
We believe you should feel supported and understood at every step. This philosophy is at the heart of our team and our work.
You can learn more about our story and the people dedicated to your celebration on our about page.
Your Questions About Full-Service Wedding Planning in Italy Answered
Planning a destination wedding in Italy comes with many questions. We believe in providing complete transparency and expert guidance from the very beginning.
How far in advance should we begin planning?
For a multi-day celebration in Italy, we recommend 12 to 18 months. This ensures access to the most sought-after venues and allows for a relaxed, creative design process rather than a rushed logistical race.
Do you handle guest logistics and travel?
Yes. We view the guest experience as a holistic 3-day holiday. We manage airport transfers, accommodation blocks, and shuttles between events, acting as a concierge for your guests so you do not have to answer travel emails.
We live abroad. How does the planning process work?
This is our standard. We use a dedicated online portal to track every budget line, contract, and design file in real-time. Scheduled video calls ensure you are connected and in control, whether you are in New York, London, or Sydney.
What is the difference between a Wedding Planner and a Venue Coordinator?
A Venue Coordinator works for the venue; their job is to protect the property and manage the food. We work for you. We advocate for your vision, manage all 15+ vendors (not just the venue), and orchestrate the entire weekend flow, from the welcome pizza party to the farewell brunch.
Can you ensure privacy for high-profile clients?
Absolutely. We are accustomed to working under strict NDAs. We implement privacy protocols, from securing exclusive-use properties to managing vendor social media bans, ensuring your celebration remains a private moment.
Begin Your Bespoke Planning Experience
Securing the right partner is the most important decision you will make. It is the choice that ensures your vision is protected, your investment is respected, and your experience is one of joy, not stress.
We invite you to a complimentary consultation to explore your vision for a beautiful celebration in Italy.
